Patients and calendar
- Patient profiles, files and timeline
- Duplicate-record checks
- Drag-and-drop calendar and waiting list
- Room and equipment conflict checks
- Bulk rescheduling and cancellation
- Google Calendar, Meet, Zoom and Teams links
Clinic Management Software
Orvixa Clinic Management System — Single-clinic Perpetual Licence
A perpetual licence for clinics that want to manage patients, appointments, CRM, sessions, digital consent, finance, inventory and notifications centrally on their own server.
Estimated delivery: 24–48 hours.
Product features
Treatment and documents
- Treatment packages and session tracking
- Digital consent and mobile signatures
- PDFs, version and access history
- Manual prescription and clinic document templates
- Before/After content management
- Task and follow-up reminders
CRM and communication
- Lead and conversion tracking
- Callback automation
- SMS, email and WhatsApp queues
- Individual WhatsApp Business connections
- Communication preferences and verification records
- Mobile notifications and PWA
Finance and management
- Price lists, invoices and payment plans
- Patient accounts
- Cash, bank, income, expenses and refunds
- Inventory, suppliers and orders
- Permission, 2FA, session and device controls
- Analytics reports, backups and secure updates
What makes it different?
The complete appointment context
Calendar entries connect to patient history, consent, packages, payments, tasks and communication preferences, creating a clinic workspace that covers more than appointment scheduling.
Perpetual use on your own infrastructure
A production licence is provided for one institution. The application, database and files can run on the institution's chosen server. Hosting and server management are scoped separately.
Roles, records and traceability
Doctors, staff and administrators work within their permissions. Critical changes, access and operational actions are designed to be recorded in the audit history.
Grows with your clinic operations
CRM, sessions, consent, finance, inventory, reporting and communication share the same data context to help reduce repeated data entry and disconnected processes.
Setup, scope and delivery
- Production-use rights for one institution and branches under the same legal entity
- Application installation for one main domain
- Source-code scope specified in the agreement for internal use and customisation
- Standard remote server installation and one administrator training session
- Access to updates for the current version for 12 months
- 30 days of support for installation-related defects
- Production installation and integration documentation
The institution, server and required modules are agreed during the initial discussion. Data migration and integrations are scoped separately. Once the licence and delivery schedule are approved, installation, basic security configuration, administrator training and production checks are completed.
Clear scope
- The licence does not permit creating accounts for other clinics and selling subscriptions.
- A separate licence is required for a second legal entity or independent brand.
- Source code may not be sold, rented, distributed to third parties or published in a public repository.
- Source-code delivery scope and third-party component licences are defined per component in the licence schedule signed before purchase.
- Servers, domains, SMS credits, WhatsApp/Meta conversation charges, email services, AI API usage, payment-provider fees and other third-party subscriptions are not included in the licence fee.
- Custom design, extensive data migration, customer-specific modules and third-party application or approval processes are scoped separately.
- PWA support allows the application to be added to a phone's home screen. It is not a native App Store or Play Store application.
- Manual prescription and clinic document tools do not imply official integration with e-Reçete, MEDULA, e-Nabız or Sağlık.NET.
- The software provides technical security and compliance controls. It does not, by itself, guarantee compliance with Turkish data protection law, Ministry of Health approval or legal suitability.
Who is it for?
- Aesthetic and medical aesthetic clinics
- Dermatology, nutrition, physiotherapy and psychology centres
- Medical practices and private healthcare businesses
- Institutions managing branches under the same legal entity centrally
Frequently asked questions
Can the Single-clinic Licence be used to create accounts for other clinics?
No. The licence covers one legal entity and its branches defined in the agreement. A SaaS Founder Licence is required to offer accounts or subscriptions to other organisations.
Does the perpetual licence require a monthly subscription?
There is no monthly subscription for the software-use licence. Servers, maintenance, third-party services, custom development and updates or support after 12 months may incur separate charges.
Does the software run in a browser?
Yes. It is a responsive web application that runs in current desktop and mobile browsers. It can be added to the home screen as a PWA in supported browsers.
Are WhatsApp, SMS and email free to use?
No. Integration layers are provided; provider accounts, approvals, agreements and usage charges are the customer's responsibility.
Is patient information transferred to Google Calendar?
Calendar synchronisation uses privacy-focused event text and secure dashboard links designed to avoid transferring personal health data to external services. Final configuration follows the institution's data-transfer decisions.
Does the AI diagnose patients?
No. AI features support authorised search and operations. They do not diagnose, make medical decisions or replace a health professional's assessment.
Is data migration included?
Basic migration using the standard template can be planned separately. Legacy-system analysis, data cleaning, extensive mapping and custom transformations are quoted separately.
The Orvixa approach
Orvixa Clinic Management System is a workspace with a perpetual licence, designed to keep a clinic's daily work together. It is for teams that want to run the system on their own server and keep organisational data on their own infrastructure.
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